Since the cloud market has matured over the years, it's now considered the most secure and efficient way for airlines to handle many more of their processes, including their aviation document management requirements. If airlines are still lagging behind with paper or locally stored digital documents, then it's time to consider implementing a cloud solution. However, with the number of documents and data an airline holds, it can seem like an incredibly daunting task even thinking about where to start with migrating it all to the cloud.
This article will help explain which are the most effective methods of migrating your documents to the cloud, to help significantly improve your operational efficiency and do away with silos of information that can often affect processes in the long-run.
Use Your In-House Team
If you're currently using an in-house team to manage your documents, you can utilise their help in migrating them, providing that:
- You have the right cloud infrastructure in place
- You have enough resources to manage the process
- You know the format and library architecture required for the cloud environment
- Your team has sufficient training to complete the migration
However, with the large amount of data that would be required for the migration, this could potentially take months to complete and could affect your audit deadlines - setting your team back in completing their duties. While it's definitely possible for your in-house team to undertake this migration task, it's highly likely that it will become costly when you take into account the necessary training for employees and ongoing maintenance and management.
Use a Managed Service
On the other hand, using a managed service can be more beneficial for your airline - freeing up time and resources from your employees. A managed service such as a DocuNet provides access to teams of document management specialists with XML publishing expertise, which can help you to migrate documents to the cloud. This can be done from either physical paper documents or data held in other digital formats. You can find out more about migration methods in our other article.
By having all your documentation in one accessible database, you'll find that you'll be significantly improving your operational efficiency. Whereas, if all your data is stored in multiple formats and different locations, you're creating silos of information, where, if changes need to be made, it could take weeks or months to bring these changes about in all versions.
For document management, a service like DocuNet can also help you output your cloud-based documents to different platforms or devices such as EFBs and mobile - and when any changes are made to a document, these changes, once authorised, are rolled out in real-time and can be seen by those who have access permissions.
Long-Term Added Value
Overall, using a managed service like DocuNet to help migrate all your documents to the cloud can have cost-effective long-term benefits that will add value to your airline's operational and cost efficiency.
With DocuNet and Vistair, we work with you as your partner in document management, meaning that we'll be an extension of your team, helping you to achieve the successful migration of your documents to the cloud as well as helping you to meet audit and regulatory requirements quicker, improve connectivity for your organisation and increase operational efficiency.
Image by permission of Gunnar Kullenberg