There will always be obstacles that stop aircraft from getting off the tarmac on time, slowing down airline operations, affecting efficiency and risking non-compliance. So as regulatory compliance becomes ever more demanding, the time taken for manual revisions to be implemented into documents becomes a critical issue.
Whilst the right document management system for your Boeing fleet will help your pilots, ground ops and everyone in your airline have access to the right documents at the right time, there are some factors to consider when integrating airline and Boeing data that could speed up delivery.
1. Supplying Data
Whether you’re managing your documents in-house or if you’re using a managed service, communication is vital in running a smooth operation of integrating your Boeing data successfully. Therefore, it’s important for the document management team to know how your data will be provided. You can either:
Pass your Boeing data directly to the team
Supply login details to My Boeing for the team to access data on your behalf
2. The Right Amount of Customisation
Accurate and readily available documentation is essential to support the safe and efficient operations of your fleet. Heavily customising your documentation can slow-down the process of publication and complicate the access to the right data.
At Vistair, for example, whilst we are able to implement manual changes, we comply with the structured nature of Boeing manuals so that we are able to both speed up delivery and ensure compliance at the same time – but the heavier the airline customisation, the more complex it becomes to publish, which can be time-consuming. Boeing data is released every six months - in document management terms, this is actually a short period of time for making a lot of changes to the data. The more you deviate away from the original Boeing structure, the more difficult the manual updates take to be integrated, and for in-house publishing teams, this can have time and cost implications.
Things to consider when thinking about the amount of customisation you actually require:
Potential compatibility issues with customisations when loading onto an EFB
The Boeing standardisation framework is structured and has underlying rules, therefore customisations take longer and are more difficult to do
The best way to ensure efficiency is for there to be a clear understanding between both parties of your customisation requirements from the outset. This way, based on the amount and types of modifications that are needed for your Boeing documentation, the document management team will be able to understand the amount of time and resources that it will take for manuals to be updated.
3. A Single Point of Contact
The final tip our expert team has suggested that would help with the speed of turnaround for your Boeing document management is by having a single point of contact or a small team of contacts which would make the communication between your department and the document management team more efficient.
So if you manage documents in-house or use a partnered document management solution such as DocuNet to handle your Boeing OEM data and more, it’s important to remember that all parties will be working toward the same goal - ensuring your documents are completed on time, ready for audits and helping to get your Boeing aircraft off the tarmac in time. So if you want to ensure your Boeing documents are integrated quickly then be sure to:
Be clear how the Boeing data is to be supplied to the document management team
Consider how much customisation is absolutely necessary to have
Determine a small number of contact points where information can be fed
At Vistair, our team of experts understands how vital it is for all parties to be on the same page. When working with us, we’ll become an extension of your team - partners in document management. Whilst we do provide a partnered document management solution, document ownership always remains with the client so that they can retain full control of the management aspect at all times. Read our previous article to see how DocuNet can handle Boeing manuals.